Office Orders

1. Grama Panchayat Committee

Perform the duties specified in Schedule III of the Kerala Panchayat Raj Act.
Take decisions on agenda items placed before the Panchayat, after considering the legal opinion of the Secretary.
Consider and approve, wherever appropriate, the recommendations of the Panchayat Standing Committees.
Evaluate the functioning of various institutions under the Panchayat and the Panchayat Office.
Assign responsibilities to officers for implementing the decisions taken and ensure that the assigned tasks are completed within the stipulated time.

2. Steering Committee

The Committee shall consist of the Panchayat President, Vice-President and the Presidents of the Standing Committees.
Arrive at a consensus on matters to be discussed in the Panchayat meeting.
Fix priorities for the planning and implementation of projects and coordinate the activities of various Standing Committees.
Monitor the functioning of the Standing Committees.
Implement other matters entrusted by the Panchayat.

3. President

Preside over the meetings of the Panchayat and Grama Sabhas.
Supervise the functioning of the officials.
Incur expenditure up to ₹10,000.
Authorise the expenditure of the Panchayat.
Implement the decisions passed by the Panchayat.
In connection with the activities of the Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGS), use digital signature to transfer workers' wages to their respective bank accounts.

4. Secretary

Give a clear opinion on matters considered by the Panchayat.
Implement the decisions of the Panchayat.
Incur expenditure authorised by the President or the Panchayat.
Control and supervise the officials working under the Panchayat.
Sign and issue cheques for expenditure.
Register births, deaths and marriages and sign the respective certificates.
Perform the duties of the Public Information Officer (PIO) under the Right to Information Act.
Under MGNREGS, generate the Fund Transfer Order (FTO) for payment of workers' wages and forward it to the President's login.
Ensure that all processes required for the Quality Management System are determined, implemented and maintained.
Provide necessary information to senior management personnel involved in the functioning of the Quality Management System in a manner conducive to operational progress.
Ensure that all employees remain aware of the importance of protecting the interests of beneficiaries.

5. Finance Standing Committee

Monitor the functioning of the Panchayat Office.
Consider and decide appeals relating to property/building tax.
Consider applications for exemption from building tax.
Evaluate the functioning of the Front Office.
Pass the annual budget.
Approve the annual financial statement.
Examine and approve the accounts every month.
Grant administrative sanction for expenditure up to ₹25,000.
Plan and implement projects relating to the above subjects within the stipulated time.

6. Development Standing Committee

Prepare annual plans.
Ensure timely implementation of projects in the sectors of agriculture, animal husbandry, fisheries and public works.
Monitor the functioning of the Krishi Bhavan, Veterinary Hospital and Fisheries Bhavan.
Ensure maintenance of street lights.
Plan and implement projects relating to the above subjects within the stipulated time.
Monitor the implementation of the Mahatma Gandhi National Rural Employment Guarantee Scheme.

7. Welfare Standing Committee

Management of Anganwadis.
Management of the Buds School.
Monitoring of Kudumbashree activities.
Implementation of the Ashraya Scheme.
Ensure timely completion of poverty alleviation programmes.
Plan and implement projects relating to the above subjects within the stipulated time.

8. Health and Education Standing Committee

Management of UP and LP schools.
Management of cultural centres and libraries.
Implementation of continuing literacy activities.
Monitor the functioning of the Panchayat Library.
Monitor the functioning of Sub-Centres, Ayurveda and Homoeopathy hospitals.
Conduct the Keralaotsavam.
Plan and implement projects relating to the above subjects within the stipulated time.

9. Assistant Secretary

Ensure that wage payments under the Employment Guarantee Scheme are made within the stipulated time.
Ensure proper file tracking of matters related to the Employment Guarantee Scheme.
Ensure that MIS data entry is completed on time.
Ensure that workers at MGNREGS worksites adhere to the prescribed working schedule.
Supervise the preparation of the Labour Budget.
Take decisions on complaints relating to the Employment Guarantee Scheme and send replies.
In addition to the duties assigned under Government Order G.O.(MS) No. 218/13/LSGD dated 10.06.2013, perform other duties entrusted by the Panchayat.
Ensure that details of assets acquired/received by the Panchayat under MGNREGS are recorded in the Asset Register within the prescribed time and that the asset details are entered in the Sankhya Accounting Software and reflected in the Balance Sheet.
Act as the Registration Officer for the National Rural Employment Guarantee Scheme. Approve MGNREGS bills and vouchers.
Ensure that details relating to litigation involving the Panchayat are entered in the Suit Register and that timely action is taken.
Exercise close supervision over the preparation, maintenance and timely updating of registers, documents, records and diaries relating to MGNREGS employees' attendance, service, wages, contracts, court cases, Ombudsman, Human Rights Commission, Tribunal and Right to Information Commission proceedings, as well as cases filed by or against the Panchayat. Attend such proceedings wherever required, unless the Secretary is specifically required to appear in person.
For monthly conferences and review meetings convened by the Government, District Collector, Deputy Director of Panchayats or other departmental authorities, obtain the required reports and information from the concerned sections at least two days before the scheduled meeting, verify them and submit them to the Secretary.
Act as the Literacy F&A and supervise the process of preparing literacy projects.
Serve as the Kudumbashree Charge Officer.
Act as the Panchayat-level Coordinator for Akshaya.

10. Head Clerk

Assist the Secretary by performing the responsibilities and duties required for the smooth, efficient and effective functioning of the office as prescribed under the Kerala Panchayat Raj Act and allied rules, and provide necessary support to the employees.
The Office Superintendent (OE), as the supervisor of the office administrative system, shall supervise the Front Office in accordance with G.O.(MS) No. 123/2009/LSGD dated 02.07.2009.
Function as the Sub-Registrar for Birth and Death Registration, Assistant Information Officer and Assistant Electoral Registrar.
As Sub-Registrar, register births and deaths and issue certificates under Rule 12 and extracts under Rule 17.
On receipt of all allotments, whether under a scheme or otherwise, initiate them, record them in the relevant registers and take steps to make them available to the concerned officers.
Give instructions to collection officers regarding tax collection and fix weekly targets.
Act as custodian of the vehicle and logbook.
Ensure that agenda items required for Panchayat meetings are entered in the Agenda Register and prepare the necessary documents and reports and submit them to the Secretary.
Examine all files received from the sections, affix the appropriate initials/remarks and submit them to the Secretary/Assistant Secretary.
Assist the Secretary in updating and publishing the Citizen Charter from time to time and take necessary follow-up action.
Act as custodian and responsible officer for employees' service books, attendance register, movement register, casual leave register and charge handover list.
Examine the attendance and movement registers daily, close them within the prescribed time and certify them.
Assign office work to clerks as directed by the Secretary and ensure implementation of orders.
Coordinate the smooth functioning of the office and issue lawful instructions to employees.
Receive all registered and other postal articles, except those personally addressed to the President and Secretary, as well as money orders, demand drafts and cheques addressed to the Secretary, and issue acknowledgements.
Mark postal items to the respective sections and ensure that the Postal Section distributes them properly.
In the absence of the Secretary/Assistant Secretary, examine incoming postal items and forward urgent matters to the appropriate sections for necessary action.
In order to reduce service delivery time, the Head Clerk may directly distribute routine postal items that do not require specific instructions to the concerned sections for further action.
Examine files and documents submitted by clerks for further action and submit them to the Secretary with necessary remarks.
Ensure that clerks properly maintain office files, registers and records.
Examine the Personal Registers of clerks once every month.
Conduct a weekly review of pending files and submit reports to the Secretary. Recommend action in case of lapses.
Ensure that action is taken on Panchayat Committee decisions within the prescribed time and monitor the action until completion.
When charge is handed over between sections, prepare the list as per the existing Office Order, record it in the Charge Handover Register and ensure that all files, registers and other records under the concerned section are properly handed over and updated before submitting the same to the Secretary for certification.
Attend meetings as directed by the Secretary and, in the absence of the Secretary/Assistant Secretary, submit reports.
Be directly responsible for the safe custody of documents, valuable records, receipt book stock registers, deposit certificates, bonds, birth and death registers and marriage registers.
Take necessary action to ensure that allotments are issued to heads of institutions and implementing officers in time.
Maintain duplicate keys of cupboards, tables and other assets under the responsibility of the respective sections.
Ensure cleanliness of office-related rooms, proper storage and arrangement of furniture, materials and stores, provision of necessary physical facilities for the public, employees and elected representatives, and arrangements for meeting spaces and use of the conference hall.
Ensure that each section performs its responsibilities and duties as prescribed under the Kerala Panchayat Raj Act and allied rules and assists the Secretary in ensuring smooth, efficient and effective functioning.
The Office Superintendent (OE) shall supervise the Front Office in accordance with G.O.(MS) No. 123/2009/LSGD dated 02.07.2009.
Function as Sub-Registrar for Birth and Death Registration, Assistant Information Officer and Assistant Electoral Registrar.
Register births and deaths as Sub-Registrar and issue certificates under Rule 12 and extracts under Rule 17.
Process and record all allotments received under schemes or otherwise and make them available to the concerned officers.
Give instructions to collection officers regarding Panchayat tax collection and fix weekly targets.
Act as custodian of the vehicle and logbook.
Ensure that agenda items required for Panchayat meetings are recorded in the Agenda Register and submit the necessary documents and reports to the Secretary.
Examine all files received from sections and submit them to the Secretary/Assistant Secretary with appropriate remarks.
Assist the Secretary in updating and publishing the Citizen Charter from time to time and take necessary follow-up action.
Act as custodian of employees' service books, attendance register, movement register, casual leave register and charge handover list.
Examine attendance and movement registers daily, close and certify them within the prescribed time.
Assign office work to clerks as directed by the Secretary and ensure implementation of orders.
Coordinate the smooth functioning of the office and issue lawful instructions to employees.
Receive all registered and other postal items, except those personally addressed to the President and Secretary, as well as money orders, demand drafts and cheques addressed to the Secretary, and issue acknowledgements.
Mark postal items to the respective sections and ensure proper distribution.
In the absence of the Secretary/Assistant Secretary, examine incoming postal items and forward urgent matters to the concerned sections for necessary action.
Distribute routine postal items that do not require specific instructions directly to the concerned sections in order to reduce service delivery time.
Examine files and documents submitted by clerks and submit them to the Secretary with necessary remarks.
Ensure proper maintenance of office files, registers and records by clerks.
Examine clerks' Personal Registers once every month.
Conduct weekly inspections of pending files and submit reports to the Secretary and recommend action against lapses.
Ensure timely action on decisions of the Administrative Committee and monitor them until completion.
During charge handover between sections, prepare the required list, record it in the Charge Handover Register, ensure proper transfer and updating of all files, registers and other documents and submit the same to the Secretary after certification.
Attend meetings as directed by the Secretary or in the absence of the Secretary/Assistant Secretary and submit reports.
Be directly responsible for the safe custody of documents, valuable records, receipt book stock registers, deposit certificates, bonds, birth and death registers and marriage registers.
Take steps to issue allotments to heads of institutions and implementing officers in time.
Maintain duplicate keys for cupboards, tables and other assets under the responsibility of the sections.
Ensure cleanliness of office-related rooms, proper storage and arrangement of furniture, materials and stores, provision of physical facilities for the public, employees and elected representatives, and arrangements for meetings and conference hall use.
Conduct random inspections to ensure that required registers are properly updated by each section, record the findings in the checklist and initial the same. The checklist shall be produced for the Secretary's inspection and review of activities in staff meetings.
In addition to the duties mentioned above, perform other duties entrusted by the Secretary and President from time to time.
Take lawful follow-up action on audit reports. Conduct random inspections to ensure that registers are properly updated, record the findings in the checklist and initial the same for production before the Secretary and review at staff meetings.
In addition to the duties mentioned above, perform other duties entrusted by the Secretary and President from time to time.
Take lawful follow-up action on audit reports.

11. Accountant

The Accountant shall also perform other duties entrusted by the Panchayat under Government Orders G.O.(MS) No. 150/2009/LSGD dated 01.08.2009 and G.O.(MS) No. 128/2011/LSGD dated 06.07.2011.

Maintain accounts in accordance with the Kerala Panchayat Accounting Rules.
Make necessary entries in the Sankhya Software and maintain certified printouts.
Ensure that all collection amounts received and payments made through the Panchayat Office are deposited and disbursed in time.
Verify the daily cash receipts and ensure that the entire collection is deposited into the Panchayat account.
Ensure that cheques/drafts are entered in the relevant register in time and deposited into the Panchayat account.
Prepare the annual report, budget, administrative report, annual financial statement and other required documents and provide guidance to sections for completing the relevant registers.
Ensure that all taxes and fees due to the Panchayat are assessed and collected correctly and on time and prepare review reports for submission to the Secretary.
Print the Cash Book, Day Book and Payment Vouchers daily, print the required reports and submit them to the Secretary for certification and safe custody.
Certify that all financial transactions are correct and submit them to the Secretary.
Ensure that amounts withdrawn from the Treasury/Panchayat account for pension distribution are disbursed within the prescribed time and that undistributed balances are remitted back to the relevant accounts/heads in time.
Act as the nodal officer for audit teams such as Performance Audit, Local Fund Audit and AG Audit, ensuring that records, documents and registers required by the audit teams are made available by the concerned sections on time.
Provide the Head Clerk with the documents and notes required for preparing replies to audit reports.
Ensure that annual financial statements are prepared and submitted to the Local Fund Audit on time and submit the certified documents to the Secretary.
Examine all work bills, establishment bills, contingency bills and other bills submitted to the Secretary for payment and ensure that they are prepared in accordance with prevailing laws, rules and Government instructions.
Ensure timely payment of loan instalments and recurring contingency expenses payable by the Panchayat.
Ensure that the Bill Book is received back after Treasury duty.
Maintain accounts relating to all funds received by and administered by the Panchayat in accordance with the Kerala Panchayat Raj Accounting Rules.
Print and maintain the Counter Day Book and Day Book before 4:30 p.m. every day and perform the activities prescribed in the Sankhya Software and maintain the required printouts.
Ensure that the amount kept in the Cash Chest as per the relevant register corresponds exactly with the cash balance in the office.
Prepare and submit requests for payment by cheque to the concerned persons based on bills approved by the Secretary and ensure proper disbursement.
Maintain Treasury Account Passbooks, reconcile Treasury accounts at the end of each month and record the closing balance.
Prepare the annual closing balance certificate.
Maintain Bank/Post Office Account Passbooks and reconcile the accounts at the end of every month.
Enter bills received from other sections in the Treasury Bill Book and submit them to the Treasury within the prescribed time. Ensure that the amounts are credited to the relevant Panchayat accounts, taking into account Government financial controls in force from time to time, and ensure the President's authorisation.
With the assistance of the concerned section, prepare allotments for implementing officers and other officers, issue them to the concerned officers/sections and record them in the relevant register.
Prepare appropriate replies to correspondence received from the Government, Accountant General and various departments relating to availability and utilisation of funds.
Prepare all returns and correspondence relating to financial utilisation.
Ensure that certificates relating to statutory deductions such as VAT, Income Tax and Welfare Fund are issued to the concerned departments and persons from whom the amounts were deducted.
File Income Tax/VAT Tax Deduction at Source (TDS) returns within the prescribed time.
Maintain printouts of daily reports from Sankhya Software duly certified by the Secretary. Prepare the monthly reports specified in Annexure 2.2 before the 10th of the following month and submit them to the Finance Standing Committee with the approval of the Secretary.
Prepare the Sankhya Annual Financial Statements specified in Annexure 2.3 sufficiently in advance to enable submission by 15 May of the following year and obtain approval.
Provide all data required by the Finance Standing Committee for preparing the annual budget and administrative report before the statutory deadline.
Be personally responsible for the safe custody of expenditure bills and supporting documents relating to assigned duties and bills submitted for payment by other sections, for separately binding and maintaining monthly vouchers and for producing them before the Finance Standing Committee and various audit authorities.
If vouchers are lost or not produced before the audit authorities in time, the Accountant shall bear personal responsibility. At the time of charge handover, each voucher shall be numbered and handed over to the incoming Accountant after verification in the presence of the Junior Superintendent and recorded in the Charge Handover Register.
Bring to the attention of the Secretary, in time, any potential revenue or revenue-loss issues that may arise from matters handled by each section and take necessary follow-up action.
Ensure that all expenditure is incurred in accordance with Section 213 of the Kerala Panchayat Raj Act and obtain and maintain Utilisation Certificates and vouchers.
Upon receiving information from the concerned section regarding the convening of the Grama Sabha, prepare a statement relating to accounts for printing and distribution at the Grama Sabha and hand it over to the concerned section.

12. Senior Clerk / Clerk

Perform duties mentioned in the Office Order, duties assigned through other specific orders and duties assigned from time to time by the Secretary or supervisory officers.
Be responsible for the safe custody of files, registers and records relating to the subjects assigned to each section, for producing them for audit and for transferring them to the Record Room.
Take timely action on matters relating to the subjects assigned to the section, prepare current files and note files and submit them to the supervisory officers.
Record file-related information promptly in the Personal Register and submit the files for inspection along with the running note.
Conduct field enquiries promptly and submit reports.
Attend meetings of committees assigned under the Office Order and record the minutes.
Clerks appointed as collection officers shall maintain registers relating to tax collection, prepare and issue notices in time and collect taxes.
Maintain the Personal Register and submit it once a month to the Junior Superintendent/Head Clerk for inspection and obtain their signature.
If there is monthly arrear work in a section, prepare a list and submit it to the Junior Superintendent/Head Clerk and prepare and implement an action plan for completion.
Hand over disposed files, registers and other records/documents to the clerk in charge of the Record Room and obtain acknowledgement. Until then, the records shall be retained in the concerned section.
Maintain in the concerned section a list of files transferred to the Record Room, duly signed by the Head Clerk.
When handing over/taking over charge of a section, accurately record all documents and records assigned through the Office Order and handled by the section in the Charge Handover Register, explain them to the Head Clerk and ensure that all three parties sign the register.
Maintain Government Orders, circulars and other documents required for future reference as stock files.
Prepare an index of documents required for reference, include them in the stock file and make them available as required.
In consultation with the Accounts Section, ascertain details of available funds and budget provisions relating to subjects handled by the section and regulate expenditure accordingly.
The concerned sections shall provide the information required for preparing the budget and accounts to the Accounts Section in time.
Take lawful follow-up action on matters relating to the section mentioned in audit reports, prepare replies and submit them to the Audit Section on time and take further action. Timely submission of audit replies shall be the responsibility of the concerned section.
Replies to Legislative Assembly questions, D.O. letters and registered postal items relating to assigned subjects shall be prepared and submitted within 24 hours of receipt in the Postal Section or within the specified time.
Replies to complaints relating to the section and letters received from the grievance cells of the Hon'ble Chief Minister, District Collector, etc., shall be prepared and action taken within 48 hours of receipt or within the specified time.
Prepare and provide timely replies to correspondence seeking information under the Right to Information Act.
Prepare registers, documents, records and diaries required for court cases, Ombudsman, Human Rights Commission, Tribunal and Right to Information Commission proceedings involving the Panchayat or cases against the Panchayat and make timely entries.
Bring matters entrusted to the section to the attention of the Administrative Committee/Standing Committee and take action to include them in the meeting Agenda Register.
Be responsible for assessment and 100% collection of property/building tax, profession tax, entertainment tax, licence fees, other fees and rent in the wards assigned, as per the assessment register currently in force in the Panchayat.
Give top priority to tax collection and take timely action, with necessary approval, including camp collection, publicity, issue of notices, attachment, prosecution and other measures required to collect all taxes due.
Prepare a list every year of taxes likely to become time-barred and submit it to the Accountant for Revenue Recovery action.
Before 3:30 p.m. every day, hand over the day's collection to the section/cashier responsible for office collection and obtain the cashier's initials in the Outdoor Office Collection Register.
Safely maintain the receipt books entrusted to them and produce them before audit/inspection authorities whenever required.
Complete field enquiries relating to assessment of house tax, allotment of building numbers, permits, licences, tax exemptions/reductions, complaints and other enquiries within the prescribed time and submit reports.
Prepare and submit the list of traders in the assigned wards by 15 April and the list of institutions by 30 April every year to the concerned section.
Submit timely reports to the concerned sections and the Secretary regarding dilapidated buildings, unauthorised constructions, commercial establishments, industries, slaughterhouses, encroachments, sand mining, demonstrations, other illegal activities and persons/institutions dumping waste.
Take the necessary steps as specified in Annexure 3 for 100% collection of taxes and fees.

Cashier

The Secretary shall designate a Senior Clerk as Cashier.

Ensure that all daily receipts, including taxes, fees, money order returns, cheques, drafts and other receipts deposited in the office, are received through the Front Office Collection Receipt/Receipt Book and that proper receipts are issued.
Receive contributions to the Relief Fund using the prescribed Receipt Book and issue proper receipts.
Close office collection/payment activities every day at the prescribed time and thereafter take over in writing from the concerned section clerks all office collections, including cheques/drafts, collection officers' collections, counter form charges and other collections.
Enter details of collections received from collection officers in the Collection Register and sign for receipt.
Enter the entire collection, including field collections, in the Office Collection Register and reconcile the amounts around 4:30 p.m. every day. Record the denomination and details of cash balances in a separate register, obtain the Secretary's certification and safely place the cash along with the register in the Cash Chest before 5:00 p.m.
Act as custodian of the Cash Chest.
Before 5:00 p.m. every day, make office collection receipt books available to the concerned sections for recording in their registers and inform the sections of receipt details.
Reconcile the receipt books and collection registers issued to field staff every day and ensure that the entire field collection is accounted for in the office.
Deposit the entire amount received on the same day or, at the latest, before 11:00 a.m. on the following day, after informing the Head Clerk, and keep the receipt duly initialled.
Be responsible for the safe custody of counterfoils of receipt books used by the sections and ensure that they are produced before audit authorities in time.
Disburse salaries, honorarium, allowances, unemployment wages and other payments as authorised.
Assist the Accountant in preparing monthly DCB and annual DCB statements.
Record and deposit all cash, demand drafts and cheques received at the various collection counters within the prescribed time.

13. Office Attendant

The Office Attendant shall report for duty every day at 9:30 a.m.
Open the office in the morning on working days and close it after office hours. Be responsible for the custody of the keys.
Distribute notices to taxpayers and others as required. Deliver notices for Panchayat Committee and Standing Committee meetings to the concerned addressees against acknowledgement.
Visit the Treasury and banks as directed, within the prescribed time, for depositing and withdrawing money and other official purposes.
Attend the office punctually and perform official duties assigned from time to time.
Visit the Post Office for dispatching postal items and carry out local delivery of posts as directed.
Ensure that all electrical appliances are switched off when the office is closed.
Perform official duties assigned from time to time by superior officers and the President.
Display notices, announcements and advertisements on the Office Notice Board, Grama Panchayat Notice Boards, notice boards of Panchayat offices and news boards in time and take necessary steps for their display.
Make arrangements required for conducting meetings of the Administrative Committee and meetings convened by the Panchayat President/Secretary.
Deliver files and registers prepared by various sections to the tables of the Secretary/President/Head Clerk and return them to the respective sections and the Public Service Information Counter. Assist in affixing seals and issuing certificates through the Citizen-Friendly Service Information Counter.

14. Technical Assistant

Properly maintain all computers, electronic equipment and electrical equipment in the office and bring defects and other requirements to the attention of the Secretary.
Provide assistance and training to employees and the Administrative Committee in e-Governance activities.
Identify and take steps to resolve problems in software applications such as Sevana, Sankhya, Soochika, Sulekha, Sanchaya, Sthapanam, etc., and assist employees.
Be responsible for office computerisation.
Follow the instructions of the President, Secretary, Assistant Secretary and Head Clerk and send e-mails and letters to Government and departmental offices.
Check e-mail every morning, afternoon and evening, take printouts and submit them for further action.
Maintain the e-mail register.

15. Driver

Maintain the Log Book accurately, regularly and in accordance with the rules. After every journey, complete the journey details and obtain the signature of the officer who travelled.
Keep the vehicle clean and safe.
After use, keep the vehicle in the official shed/in the custody of the designated custodian (Secretary) as directed.
Ensure the safe custody of the Jeep, tractor and other vehicles under the control of the Panchayat. Operate the tractor/roller on hire and ensure that the hire charges are remitted to the Panchayat in time.
Ensure that vehicles are used only for official purposes.
Ensure that details of fuel filling, replacement of spare parts, servicing, repairs, oil changes and tyre retreading are entered in the Log Book.
Bring the expiry of vehicle insurance policies to the attention of the Vehicle Section and ensure renewal by payment of the premium before expiry.
Ensure that fuel consumption of vehicles is reviewed once a year and certified in the Log Book.
Ensure that vehicle repairs are carried out only at authorised workshops and in accordance with the prescribed procedures.

16. Part-Time Sweeper

Report for duty every day in accordance with the Office Order and carry out the assigned cleaning duties properly and hygienically.
After completing the cleaning work, report to the office and record and sign in the register maintained in the concerned section regarding the area cleaned.
Dust and clean office tables, chairs and cupboards every day. Clean toilets and wet-clean the floors, cabins, glass surfaces and window panes once a week.
Part-time/Full-time Sweepers shall have joint responsibility for the safe custody of all cleaning equipment under the control of the Panchayat.
If any person/institution is noticed dumping waste/garbage on the road, report the matter in writing to the Secretary through the concerned section. After completing cleaning duties, report to the Panchayat Office and perform official duties assigned by the Junior Superintendent/Head Clerk, Secretary or President.

Pallikkathode Grama Panchayat